Time Attendance System | Biometric Attendance System [2022]

Last Updated on: 15th April 2022, 06:50 pm

A time attendance system is an electronic system used in business to manage the attendance of employees. It usually provides a computerized system for tracking employee absences and other absences from work. Time attendance systems can be used either in large organizations or in smaller businesses.

  • In large organizations, they are often used to handle absences more effectively by managing the spread of responsibility and by tracking the amount of time each employee has been absent.
  • In smaller businesses, they may be used to better track the work done by a certain team and to manage the scheduling of employees.

Time Attendance System

A time attendance system is a computerized system used in business to manage the attendance of employees. It usually provides a computerized system for tracking employee absences and other absences from work. Time attendance systems can be used either in large organizations or in smaller businesses.

Attendance Of Employees

A time attendance system typically works by tracking the time each employee has been absent from work. This information is then used to schedule employees for future work. The computerized system will also track the amount of time each employee has been absent and will automatically deduct that amount of time from their current hours. This allows businesses to more effectively manage absences and keep their employees on track.

There is no doubt that time attendance is an important factor in any business. Without a timely response to customer inquiries, you may find yourself at a disadvantage in the competition. However, there are many different ways to make time attendance a key part of your business. Here are four potential methods:

  • 1) Automated Time Attendance: This system uses computer software to keep track of your hours and respond quickly to customer inquiries.
  • 2) Time Management Systems: These systems help you manage your time by tracking the amount of time you spend on various tasks.
  • 3) On-Demand Meeting Scheduling: This system allows you to book meeting times and attend meetings when you want, rather than having them scheduled for specific times.
  • 4) Timing Accounting Software: This software tracks the hours and minutes spent on various tasks and displays this information in a user-friendly format.

The manual marking of attendance and estimation results in the use of time and costs for the companies. Human error such as buddy punching, fraud, and time-keeping are also cost that is not visible and directly impacts the efficiency of every organization.

Different attendance policies from one organization to the next is a major obstacle to recording time-attendance records and automating the process. Thus, a fully automated software for managing time attendance is crucial to improve the efficiency of any company.

Matrix Time-Attendance

Matrix Time-Attendance is an automated software for managing attendance that tracks the attendance records of the user and produces different reports for further actions. It doesn’t just save administrative costs, but also allows HR to centrally manage policies for attendance across multiple locations.

  • Automatic calculation of overtime and leave balances, and other information allows managers to operate efficiently.
  • Its stand-alone or network-based software is suitable for schools as well as hospitals, Government Institutes, Banks, Remote Sites, Hotels, Small/Large Enterprises, and many other organizations.
  • HR is able to use software to manage employee attendance for appraisals, employee reviews, or the calculation of monthly salaries.
time attendance system
time attendance system

Ceridian

Ceridian is an international Human Capital Management (HCM) company with its headquarters at Toronto, Ontario, and Minneapolis, Minnesota, with operations in North America, Europe, and Asia Pacific Japan. Their promise to their customers – Makes work Life Better(tm) is the promise they make to their customers, employees as well as their employees and to the communities they work across the globe. Their cutting-edge technology helps their customers to adapt, grow and win while they reinvent how work will be in the near future. Their Award-winning Dayforce system is a one-stop platform for HCM that assists the business and HR leaders to make intelligent choices that generate tangible benefits for their organizations. It makes it easier to manage the complicated operational and HR processes faced by businesses and applies the latest technology to provide experiences that users love using.

Benefits Of Using A Time Attendance System

Time attendance is a key component of any effective cost-cutting program. The more employees who are available to work, the less time they need to spend on tasks that are not essential to the company’s success. And the more productive employees are, the less money they have to spend on unnecessary activities. 

Time attendance can help you cut costs and improve employee productivity. Here are three tips for achieving this goal:

  • 1. Use A System To Manage Time Attendance. This will help keep track of when employees are available and how much time they have spent on tasks that are not essential to the company’s success. This will also help you determine when and how much overtime should be authorized.
  • 2. Use A Rewards System To Motivate Employees. This will ensure that employees feel appreciated for their efforts and contribute to overall productivity.
  • 3. Make Use Of Technology To Support Time Attendance. Technology can be an extremely effective tool for managing time attendance and providing feedback to employees about their work performance.

Attendance systems are important for businesses of all sizes. From schools and daycare centers to hospitals and prisons, using a time attendance system can help keep your employees on track and save you money. Here are five benefits of using a time attendance system in your business:

  • 1. You can better manage your workforce without the need for overtime.
  • 2. You can provide more accurate information about employee absences3. You can keep track of who is working when and where they are working.
  • 4. You can manage absenteeism rates more effectively by tracking attendance data over time.
  • 5. You can identify problems early and resolve them before they become too big or expensive to solve.

Key Benefits

  • Centralized Time-Attendance Management of Multiple Locations
  • Time-Attendance System for Real-time Monitoring
  • User-wise Attendance Marking and Processing
  • Manage Multiple Shifts and Overnight Shift Effectively
  • Instant Notifications on Exceptions
  • Live Attendance Tracking for Immediate Correction
  • Schedule Reports for Convenience
  • Generate Customized Reports for Next Action
  • Accurate and Timely Salary Data for Payroll

Key Solutions

Every organization must manage time-attendance for various departments sections, designations, and grades is a major but challenging task. It is a daunting task to collect the rules for the time attendance of an organization and then automate the process.

Comprehensive Solution for Large Enterprises, SME and SMB

Time-Attendance provides a centrally efficient solution for large companies that have offices in multiple locations as well as for smaller organizations that have offices at a single office. It is highly scalable and flexible to meet the increasing demands of requirements.

Flexible Attendance Policies

The complexity of time-attendance is different from one company to the next depending on the structure, hierarchy, and unique operational requirements. It can be quite difficult to document the rules for time attendance of employees and then automate them due to the variety in the timing, attendance, and policies regarding leave.

Leave Management

Each organization has its own particular requirements in the management of leaves. When operating on a large or medium-sized scale the organization will have different policies regarding attendance for each place. Keeping track of different policies and managing to leave is an enormous job for HR and Administration.

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